Before diving into the solution, let's take a moment to address some common questions from users. Understanding these queries will give us insight into the challenges actual users are encountering.

User Question: "Hi there, I'm in need of converting my Outlook emails to PDF for a project. I know this can be done with Adobe Reader and MS Outlook, but I'm running into some trouble. My Outlook 2016 isn't cooperating, and I'm short on time. Can someone please provide me with a straightforward solution?

Now that we understand the challenges users face, let's delve into the reasons why people choose to convert Outlook emails into PDF with attachments.

Reasons for Converting Outlook Email to PDF:

1. Preservation of Formatting: PDF files maintain the layout and formatting of the original document, ensuring it looks the same across different devices and platforms.
2. Security: PDF is a trusted format for saving sensitive documents, offering document-level security to prevent unauthorized access and data extraction.
3. Document-Level Security: Users can apply restrictions to PDF files, preventing them from being edited, copied, or altered without permission.
4. Platform Independence: PDF files can be opened on any operating system, making them a versatile and platform-independent file format.
5. Secure Sharing: Restricted PDF files can be easily shared without concerns about data breaches, ensuring the safe exchange of information.

In this article, we'll explore both manual and automatic methods for converting Outlook emails to PDF. By carefully following the instructions provided, you'll be able to save your emails with attachments as PDF files effortlessly.

Converting Outlook emails to PDF manually can be a straightforward process, although it may not be suitable for bulk conversions or handling attachments all at once. However, if you're looking for a free method and only need to convert a few emails, this manual approach can be a handy option. Here's how you can do it:

Method-1: Export Using Print Option

1. Open the Microsoft Outlook application on your computer.
2. Select the emails you want to convert into PDF format, including any attachments you want to include.
3. Navigate to the File menu at the top of the Outlook window.
4. From the dropdown menu, choose the Print option.
5. In the printer selection window, choose "Microsoft Print to PDF" as the printer.
6. Click on the Print button to proceed.
7. A dialog box will appear, allowing you to choose where to save the PDF file.
8. Select "PDF" from the dropdown menu labeled "Save as type."
9. Finally, click the Save button to save your Outlook emails as PDF files, complete with any attachments.

For those using Windows systems older than Windows 10, there's another manual method you can use to convert Outlook emails to PDF with attachments. This method involves using Microsoft Word. Here's how you can do it if you're using Windows 8.1 or another version:

1. Open Microsoft Outlook and locate the email message you wish to convert to PDF along with its attachments.
2. From the File menu, choose the Save As option.
3. A dialog box labeled "Save As" will appear. Here, you'll need to choose where you want to save the resulting file.
4. Give the file a name and select HTML as the file type. This step is crucial for converting multiple Outlook emails to PDF with attachments.
5. Click on the Save button to save the email in HTML format.
6. Next, right-click on the saved HTML file and select "Open with Microsoft Word."
7. In Microsoft Word, navigate to the File menu, then select Save As.
8. Choose PDF as the file type to export multiple Outlook emails to PDF.
9. Finally, click Save to generate the PDF file.

These methods provide a free way to convert Outlook emails to PDF, but they come with some limitations, which we'll discuss below.

Drawbacks of the Manual Methods:

While the manual methods described above are useful for converting individual Outlook emails to PDF files, they do have some limitations:

1. Single Email Processing: These methods can only handle one email at a time, which makes them suitable for saving a few Outlook messages as PDFs.
2. No Batch Conversions: If you need to convert a large number of emails, performing bulk conversions using these methods can be time-consuming and impractical.
3. No Attachment Support: Unfortunately, these manual methods don't allow you to save Outlook emails as PDFs with attachments, which can be a significant drawback for users.

Due to these limitations, users often seek a more reliable and efficient solution.

Now, let's introduce a professional solution recommended by experts for converting Outlook emails to PDF with attachments:

Convert Outlook Email to PDF with Attachments – Professional Solution:

Consider using the MacMister MSG to PDF Converter for converting multiple Outlook emails to PDF with attachments effortlessly. This tool streamlines the process by allowing you to export bulk MS Outlook emails into Adobe PDF format while preserving all attachments and data integrity. Additionally, it offers the flexibility to save PST emails in various file formats, including EML, MSG, HTML, RTF, TXT, MHT, DOCX, and vCard (.vcf).