Summary: 

When it comes to email clients, Outlook is one of the most popular choices for both individuals and businesses. However, the likelihood of duplicity rises with increased mail volume. We'll explain how to get rid of duplicate emails in Outlook 2016/2013/2019 here. Therefore, make sure you adhere to the method exactly; if not, even a single error could cause problems for the entire process.

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One of the most popular forms of internal communication in businesses is email. Outlook is mostly used to manage email correspondence. However, the majority of people encounter duplicate emails as their primary issue when using Outlook.

The issue persists regardless of the Outlook version used by the user. This article will provide some excellent alternatives if you're looking for a way to get rid of duplicate emails in Outlook 2019/2016/2013.

Prior to figuring out how to prevent duplication, it's important to comprehend why duplication occurs and what causes it. The causes of the duplicate objects' appearance are listed below.

Several Potential Causes for Multiple Emails in Microsoft Outlook

Please read through a few of the most likely causes of duplicate emails in Outlook.

1. Incorrect rule configuration:

Occasionally, rules can be accidentally configured incorrectly, which might be confusing when getting a notification.

2. The wrong mailbox configuration

Users receive the same information multiple times during the establishment of their Outlook accounts, purely due to erroneous mailbox settings.

3. Problems with technology

Occasionally, duplicate items result from technical problems with the mailbox. It can happen if you mistakenly configure Microsoft Outlook or activate the "leave a message on the server" option.

Therefore, the explanation of the causes of the duplicate items in Outlook is evident from the previous remark. Let's move on to the reasons why there are redundant files.

How Does Outlook Performance Affect Duplicate Items?

1. Duplicate items in Microsoft Outlook cause the PST file to grow larger, which lowers Outlook's speed and occasionally causes PST file corruption.
2. Assume that we utilize the search function to quickly look up any PST file or object. When it occurs, Outlook takes a very long time to scan through the entire list for a certain file.
3. Having several copies of an Outlook item in Outlook might occasionally impact mailbox efficiency and result in an error.

Techniques for Eliminating a Duplicate item in Outlook 2016/2019

Users can choose from five distinct methods to determine which is the most effective for eliminating duplicate items in Outlook. So let's begin by going over them in order.

Set up the Rules Properly.

Correctly analyzing the Outlook rules is the first step in the process. Make sure the rules are configured correctly if they aren't already.

Configuring the Regularity of Inbox Updates

The process listed below can be used as an additional way to eliminate duplicate items.

• Launch Microsoft Outlook. The send/receive button can then be clicked on the taskbar.
• Choose send/receive groups and then click "define send/receive groups."
• Choose a figure for "schedule an automatic send/receive every" that ranges from 15 to 30 minutes. Afterwards, press the close button.

Clearing up the Inbox

The instructions below will walk you through using the inbox cleanup operation to get rid of any Outlook items or duplicate inbox emails: -

• Launch Outlook.
• You can choose any mailbox folder.
• Next, click the home button in the taskbar and choose the clean-up option. It's time to set up the cleaning option now.

The duplicate emails in the chat will be moved and deleted by using the Clean Up Chat feature.

The duplicate emails in any given folder will be eliminated by the "Clean Up" folder.

Duplicate folders and subfolders will be removed with the Clean Up Folders and Subfolders command.

• To permanently remove the emails, right-click on the removed item and then select the empty folder.

Use of an Antivirus Program

when the user discovered duplicate files in their email as a result of the server and anti-virus software being shut down. Duplicate files can occasionally be created when the server connection is not properly terminated.

Eliminate duplicate items in order to solve this issue. Disabling email protection requires consulting the anti-virus program's handbook.

These techniques occasionally fail to remove duplicate data items from Outlook. because they impose some restrictions on the user. The user can eliminate duplicate items from a folder individually using these manual approaches. As a result, the procedure becomes extremely laborious and slow.

Furthermore, using the manual way might be rather uncomfortable. Consequently, Softaken PST File Duplicate Remover Software an additional automatic solution is recommended in the article.

Improved Techniques to Remove Outlook's Duplicate Email System

PST File Duplicate Remover Software makes it simple to Delete Identical/Similar Outlook Emails and offers users several useful functions.

• It allows for batch conversion, which allows duplicate items to be removed from several directories at once.
• The Outlook Duplicate Item Remover Tool is very straightforward and user-friendly.
• The utility works with every version of Outlook.
• The user can save the result as a new PST after finishing the operation.

The aforementioned information makes it evident that Outlook Duplicate Things Remover is a good choice for getting rid of duplicate things in Microsoft.

How to Use the PST File Duplicate Items Remover Tool

• Install the software first, then launch it.
• Select the option to add or search. Click the next button after selecting the necessary PST file.

• Select the desired place by browsing, and then check or uncheck the options to define the comparison criteria. To remove removed items, check the item filter option and click the "Next" button.

• The uploaded PST file will not have duplicate items automatically removed by the software.
• To complete the process, click Finish at the conclusion.

Conclusion

We've observed how challenging it is for users to deal with email duplication. Users' risks of receiving duplicate emails are a constant challenge, regardless of the email program they use. We've included the way to get rid of duplicate emails in Outlook 2019/2016/2013 in this post. However, in order to achieve superior results, one needs to use third-party software.

Before buying the product, one can also use the free demo version. This PST File Remover utility is a proficient and automated program. Users can convert and save items and folders with ease using the free demo version.